Job Title:                     Project Coordinator (Non-Attorney)
FLSA Classification:   Exempt
Reports To:                 Managing Attorney
Compensation:          $68,000.00 to $79,550.38 Annually DOE + Benefits

Overview of Position & Responsibilities

Project Coordination

• Coordinate logistical and administrative operations for DVRO pro bono clinics and related project activities, including scheduling, preparation of clinic materials, client communications, technology coordination, and other clinic logistics.
• Assist with volunteer recruitment, onboarding, scheduling, and ongoing communication for attorneys, law students, interpreters, and other project volunteers.
• Maintain volunteer participation records, collect volunteer hours and project metrics, and assist with tracking grant deliverables and reporting requirements.

• Assist with client outreach, intake coordination, appointment scheduling, and distribution of pro per resources and clinic information to survivors seeking services.
• Coordinate development, organization, and distribution of outreach materials, volunteer resources, clinic procedures, and training logistics developed by the DVRO Pro Bono Coordinator and Pro Bono Team.
• Support implementation and maintenance of codified clinic procedures, referral systems, operational guides, and project coordination systems.
• Assist with coordination and communication among ICLS staff, volunteers, courts, domestic violence service providers, community-based organizations, law firms, bar associations, corporations, and law schools participating in the project.
• Help organize outreach events, trainings, workshops, clinics, and regional convenings, including occasional travel throughout San Bernardino and Riverside Counties.
• Assist with data entry, maintenance of case and referral tracking systems, and preparation of program statistics and other materials related to grant reporting and project evaluation.
• Assist with case management, intake coordination, document organization, follow-up communications, and other administrative tasks necessary to support DVRO clinics, referrals, and pro bono representation matters.
• Provide operational and administrative support necessary to sustain and expand the DVRO Pro Bono Project and related volunteer-driven services.

Legal Support

• Assisting with preparation, organization, and coordination of DVRO forms, supporting documents, clinic materials, and other project-related materials for review by supervising attorneys and volunteers.
• Coordinating communication with clients receiving services through the DVRO Pro Bono Project, including conducting telephone, virtual, and in-person communications with applicants and clients and coordinating clinic appointments, meetings, and related events.
• Assisting with intake coordination, eligibility screening, case management, referral tracking, and follow-up communications related to DVRO clinics and representation matters.
• Assisting with collection and maintenance of project data, reports, volunteer participation records, and other grant-related metrics and compliance requirements.

• Coordinating scheduling for clients, clinics, volunteers, trainings, and other project activities as needed.
• Supporting outreach and communication efforts related to DVRO services, clinics, trainings, and volunteer opportunities.
• Assisting attorneys and volunteers with administrative support related to clinic operations, document management, meeting coordination, and case-related logistics.
• Assisting with preparation and organization of draft correspondence, resource materials, and other non-substantive documents for attorney review.
• Assisting with filing, uploading, organization, and maintenance of case and project documentation, consistent with ICLS policies and procedures.

Education, Skills, and Experience

• Bachelor's or Associate Degree (required);
• 3–5 years of relevant professional experience, including at least 2 years of experience in the preparation of legal documents and/or legal advocacy (required);
• Demonstrated leadership, presentation, and organization skills (required); and
• At least 1–2 years of experience working on or coordinating pro bono, volunteer, public interest or community service initiatives (required); and
• At least 1–2 years of project coordination or management experience (preferred);
• A combination of the experience and skills described below.

Project Coordination Experience:

• Strong project management skills, including organization and ability to multi-task
• Ability to work independently and as part of a team
• Ability to lead and collaborate with a broad range of stakeholders
• Strong analytical, organizational, communication skills; ability to advocate persuasively for the program mission
• Ability to travel to community events in ICLS's service area
• Ability to participate in events outside of regular work hours
• Microsoft Word, Outlook, Excel, and PowerPoint proficiency

Pro Bono/Volunteer Systems Experience:

• Background in coordinating pro bono work and/or student programs preferred but not required
• Basic understanding of volunteer “systems” in California (i.e., the manner in which private law attorneys are connected to low-income clients)